DBO - Call Report - 3rd Quarter 2013 - Trust Departments of State-Chartered Banks

September 30, 2013

THIRD CALL 2013

TO THE PRESIDENTS OF ALL STATE-CHARTERED BANKS WITH TRUST POWERS:
 
Dear Sir or Madam: 
 
New this Quarter

We take this opportunity to inform you that effective July 1, 2013 the Department of Financial Institutions (DFI) has become part of the Department of Business Oversight (DBO) as part of the Governor’s Reorganization Plan No. 2 of 2012. Email addresses have changed to firstname.lastname@dbo.ca.gov, however emails sent to the dfi.ca.gov domain will continue to be delivered for the time being. Please also note the DBO web site address: www.dbo.ca.gov.

General Instructions

Please read this communication thoroughly for instructions on how to download, input, save and email the Third Quarter 2013 call report forms and instructions from the DBO Web site. If you do not have access to the Web, or cannot access, input or email the forms, contact Patrick Carroll at patrick.carroll@dbo.ca.gov or by telephone at (415) 263-8559 to make other arrangements.

If you have any questions, please contact Assistant Deputy Commissioner Norman Edwards at (213) 897-2170 or norman.edwards@dbo.ca.gov.

Downloading Form 505 – Schedule T – Fiduciary and Related Services

• Open your Web browser to http://www.dbo.ca.gov/forms/trust_companies/default.asp. Or, to navigate to the form from the DFI Home page, www.dbo.ca.gov, click on the “Resources” tab, then click “Division of Financial Institutions Forms and Applications” then click “Trust Company and Department Forms.”
• Scroll down the page and locate the links to the following form. For your convenience, the link to the form is www.dbo.ca.gov/forms/trust_companies/Form505.xls.
• Click on the link to the form.
• If the file/download box appears on your screen, click the open button to open the form in Excel format.
• Enter the "Department of Financial Institutions number" in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers can be found at http://www.dbo.ca.gov/Licensees/trust_companies/trust_departments_directory.asp.
• Complete filling in the form. Name it Form505.xls and save it to a familiar location on your computer.
• Print out and keep a signed, executed hard copy of the forms in a file at the bank.
• Although trust departments may now send in their call report forms as email attachments instead of as hard copies, a signed, executed hard copy of each call report form must be kept in a file at the trust department. This file must be available upon request to examiners during the course of a trust examination.

Submitting Form 505 – Schedule T – Fiduciary and Related Services

After you have prepared the report, send the completed report as an email attachment to callreport@dbo.ca.gov. Please put your institution name and call date in the subject line of the message. Keep a signed, executed copy in a file at the bank. Respond within 30 days from the reporting date. The report must be emailed by Wednesday, October 30, 2013.

Call Report Amendments

Banks making amendments to the Schedule T must continue to send a copy of the amendment to this office, as well as filing a hard copy of the amendment in the call report file at the bank. Amendments may be made in Excel format, as email attachments.

FFIEC Report Copies

The requirement that banks submit two copies of the FFIEC call report has been eliminated. Please keep a copy of the FFIEC report in a file at the bank. This file must be available upon request to examiners during the course of a bank examination. Banks making revisions to the FFIEC call report must continue to send a hard copy of the revisions to this office, as well as filing a copy of the revisions in the call report file at the bank. Please send revisions to Patrick Carroll at the Department of Financial Institutions, 45 Fremont Street, #1700 San Francisco, CA 94105-2219.

We appreciate your cooperation in furnishing us with accurate information in a timely manner.

Very truly yours,

/s/

PATRICK C. CARROLL
Strategic Support Manager

PCC