The Brief - May 2015

Having trouble viewing this email? View it as a Web page.

The Brief Header

Vol. 11, No. 4                                                                                     May 2015

Filing fee web page updated

The Clerk’s Office has added more detail to its filing fee web page. Long-time practitioners and first-time filers alike often question why fees vary from county to county. The updated fee page lists the total filing fee of the most commonly filed documents and includes links to a comprehensive breakdown of the individual fees included within the total.

State statute allows the Arizona Supreme Court to set the base fee for most filings. The Board of Supervisors in each county can add local fees. Many of the updated listings include citations to the statute or other authority that apply to the filing or fee. The revised filing fee web page has the same URL as before, meaning any prior bookmarks to the page should bring up the newest version. See the new and improved page at  

Interest bearing accounts

In some situations, the court will order a bond or other funds deposited into an interest bearing account. Before accumulated interested can be released, the Clerk’s office requires the recipient to complete and sign a W-9 tax form. This allows the Clerk and the depository bank to coordinate federally-required forms and processes related to the accumulated interest. All interest must be reported on a federal 1099 form. Providing the W-9 to the Clerk’s Office will reduce or eliminate delays in accepting, posting, and distributing funds.

Internal documents transition to eFiling

The Clerk’s Office established a project to identify paper documents created internally for filing-in to the court record. The project also found documents the Clerk’s Office was printing and scanning for other court departments that have potential for the departments to eFile directly.

In its first year, the project transitioned eight document types from paper to a more efficient eFiling process, resulting in 35,038 eFiled documents. By year’s end, the office anticipates eFiling more than 50,000 documents, plus any new document types identified for addition to the project.

Documents considered for the project are vetted individually to ensure all requirements for eFiling are identified and appropriate. Documents currently under review include exhibit letters, returned mail, and court reporter notifications.