Employer News | October 2013

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In This Issue

Upcoming Retirement Plan Seminars

Retirement and Benefits Forms


Audit Section
(907) 465-5707

Financial Education and Advice Services
(800) 232-0859

Member Services Counseling Services
(907) 465-4460

Member Services Contact Center
(907) 465-4460

(877) 517-6370

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October | VOLUME #99

National Save for Retirement Week

National Save for Retirement Week

National Save for Retirement Week (NS4RW) is a national event endorsed by Congress that takes place during the week of October 21 to 25. The Division of Retirement and Benefits invites all employers and political subdivisions to join us in celebrating and promoting this important event that calls on all employees to take full advantage of their employer retirement plans. During this week, the Division will hold activities that will enable you and your employees to learn more about the State sponsored retirement plans. 

Here are some ways you can promote National Save for Retirement Week:

  • Print and distribute promotional posters [PDF 628K] and brochures [PDF 645K].
  • Encourage employees to attend a seminar and set up an appointment with a counselor 
  • Provide information about added savings vehicles you may offer

Visit Alaska.gov/drb for more information about National Save for Retirement Week. This is an excellent time for employers who offer other savings vehicles (separate and in addition to PERS or TRS) to promote retirement savings in general.

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Don't Miss the Employer Training Workshops

December 12 and 13 in Anchorage at the Captain Cook Hotel

Employer Workshop

There is still time to register for the Employer Training, December 12 and 13 in Anchorage. 

All employers and political subdivisions are invited to learn about the following topics:

  • Rehired Annuitants
  • Scattered Leave Without Pay
  • Federal Voluntary Compliance Program
  • Guidelines for Gaming Activities
  • Independent Contractors vs. Employees
  • New Health Care Information

Learn more and register

Have a suggestion for a topic? Submit a topic suggestion.

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Electronic Filing Information Return Guidance



The IRS has announced (Announcement 2013-40, 2013-38 IRB 226) that guidance for the electronic filing of information returns will no longer be issued as revenue procedures but will be available as publications on the IRS Web site (www.irs.gov):   

  • [Publication 1220 for Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G
  • Publication 1239 for Form 8027
  • Publication 4810 for Form 8955-SSA
  • Publication 1187 for Form 1042-S
  • Publication 1516 for Form 8596]

The Web site for information returns on www.irs.gov has been redesigned and... will contain links to the above publications, record specifications and layouts, and other helpful information for filing information returns. To access the Web site go to www.irs.gov and search on 'filing information returns'. The test system for Filing Information Returns Electronically (FIRE) will be available beginning on November 12, 2013.

Source: IRS

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Special Per Diem Rates (Rev. Proc. 2011-47)


Notice 2013-65 announces the special per diem rates effective October 1, 2013, which taxpayers may use to substantiate the amount of expenses for lodging, meals, and incidental expenses when traveling away from home.  The rates are the special transportation industry rate, the rate for the incidental expenses only deduction, and the rates and list of high-cost localities for purposes of the high-low substantiation method. 

Rev. Proc. 2011-47 provides the rules for using per diem rates, rather than actual expenses, to substantiate the amount of expenses for lodging, meals, and incidental expenses for travel away from home.  Taxpayers who may use per diem rates to substantiate the amount of travel expenses under Rev. Proc. 2011-47 may use the federal per diem rates published annually by the General Services Administration.  Rev. Proc. 2011-47 allows certain taxpayers to use a special transportation industry rate or rates under a high-low substantiation method for certain high-cost localities.  The IRS announces these rates and the rate for the incidental expenses only deduction in an annual notice.

Use of a per diem substantiation method is not mandatory.  A taxpayer may substantiate actual allowable expenses if the taxpayer maintains adequate records or other sufficient evidence for proper substantiation.

Notice 2013-65 will be published in Internal Revenue Bulletin 2013-42 on Oct. 15, 2013.

Source: IRS Guidewire

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Reminder: Please Use Most Recent Forms

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Please remember the Division of Retirement & Benefits and Great-West Retirement Services are periodically changing forms.  In order to ensure your employees have completed the proper form it is very important you, as the employer, have the most current forms.  The most common incorrect or outdated forms the division receives are the Defined Contribution Retirement Distribution forms and the Defined Benefits Refund Election Form (gen008) [PDF].